Questions regarding this statement should be directed to privacy@OpenOfficeSpace.com. Alternatively, please contact us by mail at OpenOfficeSpace Administration - Privacy Statement, 220 Crossways Park West, Woodbury, NY 11797, or by telephone at (516) 869-4576.
Privacy Policy for www.openofficespace.com
If you require any more information or have any questions about our privacy policy, please feel free to contact us by email at info@openofficespace.com. At www.openofficespace.com .(hereinafter "OpenOfficeSpace" or the "Company"), the privacy of our visitors is of extreme importance to us. This privacy policy document outlines the types of personal information is received and collected by www.openofficespace.com and how it is used.
This privacy statement covers the website http://www.OpenOfficeSpace.com. OpenOfficeSpace provides a variety of online services for commercial real estate professionals and non-professionals looking for commercial office space. OpenOfficeSpace values your privacy, feedback and candor very highly. Any user information we collect is considered private and we do not use it or share it except as permitted herein, without the user's permission. We use this personal information at OpenOfficeSpace to provide the best quality service possible. The following policy statement summarizes OpenOfficeSpace's protection and use of any personal information provided by visitors to the OpenOfficeSpace site.
Information Collected by OpenOfficeSpace:
OpenOfficeSpace collects user information from several areas of the OpenOfficeSpace site including the 'New Member Registration' area (where OpenOfficeSpace collects each user's name, street address, telephone number, email address, and self-selected primary role in real estate); products; business services; the adding and editing of property listings; the adding and editing of Professional Profiles; email forms; and any surveys or contests that OpenOfficeSpace may sponsor. OpenOfficeSpace collects individual user search activity for statistical, archival, and business purposes. OpenOfficeSpace collects financial information (such as billing address, credit card number, expiration date) for billing payment and credit card authorization purposes. OpenOfficeSpace may track the IP address of a user's computer or place a "cookie" in the browser files of a user's computer. This is required by OpenOfficeSpace services to provide automated features.
Use of Information Collected:
Collected information helps OpenOfficeSpace better understand its users' needs in order to improve its product and service offerings. Email addresses are used to communicate with members through OpenOfficeSpace News (a monthly email news summary), Promotional emails, Partner emails and for site administration purposes. Users may be deleted from OpenOfficeSpace News, Promotional email and Partner email lists at their request. Personal information may be used to contact users for the purpose of research, product development, marketing, or customer service, if the user has opted to receive such communication. User search activity is collected and analyzed and may be utilized by OpenOfficeSpace in the aggregate or in the abstract for a variety of business purposes. Financial information is used to bill users for products and services purchased. IP address and cookie log data is analyzed to better understand traffic flows and user preferences.
Use of Email Tools:
You may NOT use the Email services that we offer to send spam (i.e. unsolicited commercial email) or otherwise send content that would violate OpenOfficeSpace's Terms and Conditions. We may monitor, track or save the use of this feature, but will be under no obligation to monitor, track or save these email messages sent from these tools. If you send an email using the Email This Item to a Friend service to an email address that is not registered in our system, we do not use that email address for any purpose other than to send your email, and for us to automatically send your friend a one-time email inviting him or her to visit the site. OpenOfficeSpace stores this information for the sole purpose of sending this one-time email and for tracking the success of our referral program. We also do not rent or sell these email addresses of un-registered users.
Shared information:
Though OpenOfficeSpace makes every effort to preserve user privacy, we may need to disclose personal information when required by law wherein we have good faith belief that such action is necessary to comply with a current judicial proceeding, a court order or legal process served on our Web site.
OpenOfficeSpace shares member information in the following areas on the site: Listing Service, Email Alerts and Professional Directory. When a member enters a sale or lease listing in the Listing Service, listing contact information is also entered. During this process, the listing submitter is able to view other members' contact information when he adds another contact beside himself to the listing. In addition, members searching OpenOfficeSpace can view contact information (name, email and phone number) when they view a property listing profile. OpenOfficeSpace allows users to share contact information with one another via its Email Alerts service. With Email Alerts users can save their property search criteria to have information about properties that match the specified criteria emailed to them. When selecting this service, users are given the option of releasing their contact information to other users who have property listings that match their criteria. This contact information is then shared with the users who have property listings that match the buying or leasing criteria. Unless required by law as detailed in this section or a user specifically takes action as discussed in this paragraph, OpenOfficeSpace does not share individual user search activity information and such activity information remains private to the individual user and to OpenOfficeSpace. Professional Profile users (i.e., advertisers, brokers, agents, owners, investment trusts and developers) agree to share their contact information and allow all OpenOfficeSpace users to view their contact information via the OpenOfficeSpace Business Profile Directory, Professional Directory or via links made available to users on a listing or in an email. OpenOfficeSpace users who do not opt out of the Professional Directory service during registration with OpenOfficeSpace (or anytime thereafter) also agree to share their contact information via the OpenOfficeSpace Professional Directory.
OpenOfficeSpace shares information with its partners for the purpose of providing related services in which we deem our users have interest. The use that OpenOfficeSpace's partners make of customer information will not exceed OpenOfficeSpace's use of the data. Key billing information (such as credit card number, expiration date and dollar amount) gathered from users making online purchases of products or services is shared with VeriSign, our credit card processing partner, in order to authorize charges to the credit card. OpenOfficeSpace also uses third party providers to perform email and postal mailings on behalf of OpenOfficeSpace, but this information (such as name, address and email) is confidential and is not used by the provider for any other purpose.
OpenOfficeSpace does not rent or lease user information to any third party, except as disclosed here. From time to time, OpenOfficeSpace may obtain information (such as electronic mail addresses) from third party providers. It is our goal to only contact individuals who we believe may have a legitimate business interest in OpenOfficeSpace based on their membership or participation in other organizations or web sites, and who have indicated a willingness to be contacted for this purpose. While OpenOfficeSpace endeavors to work with other sites and companies with a similar respect for user privacy, OpenOfficeSpace cannot be responsible for the privacy practices of other sites.
Please be aware that in the event OpenOfficeSpace merges with a third party, or in the event all or substantially all of OpenOfficeSpace's assets are acquired by a third party, customer information, including personally identifiable information, will be shared and/or transferred to such third party. The information may only be used or shared by such third parties for the primary purpose for which the information was originally collected. If such third parties, or if OpenOfficeSpace for its own business needs, desire to use the personally identifiable information for another purpose, you will be notified prior to the information being used for a new purpose, and you will have the opportunity to opt out of such new use of your personally identifiable information.
Security of personal information:
OpenOfficeSpace's clients and their personal information are considered to be OpenOfficeSpace's greatest asset and thus their privacy is treated with the utmost regard and respect. OpenOfficeSpace takes every reasonable precaution to secure personal information within both its computers and its physical premises.
The security of your personal information is important to OpenOfficeSpace. When you enter sensitive information (such as a credit card number) on our registration or order forms, we encrypt that information using secure socket layer technology (SSL).
We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure, however. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.
If you have any questions about security on our Web site, you can email us at privacy@OpenOfficeSpace.com.
Cookies:
Cookies are used on this site. A cookie is a small text file that is stored on a user's computer for record-keeping purposes. We use both session cookies and persistent cookies. We use session cookies to make it easier for you to use our site and to enable certain specialized functionality that requires maintaining information about your session. A session cookie is not stored on your hard disk and expires when you close your browser. A persistent cookie remains on your hard disk for an extended period of time. You can remove persistent cookies by following the directions in your Internet browser's "help" files.
OpenOfficeSpace does use cookies to store information about visitors’ preferences, record user-specific information on which pages the user access or visit, customize Web page content based on visitors’ browser type or other information that the visitor sends via their browser. Some of our advertising partners may use cookies and web beacons on our site.
These third-party ad servers or ad networks use technology to the advertisements and links that appear on OpenOfficeSpace send directly to your browsers. They automatically receive your IP address when this occurs. Other technologies (such as cookies, JavaScript, or Web Beacons) may also be used by the third-party ad networks to measure the effectiveness of their advertisements and / or to personalize the advertising content that you see.
OpenOfficeSpace has no access to or control over these cookies that are used by third-party advertisers. You should consult the respective privacy policies of these third-party ad servers for more detailed information on their practices as well as for instructions about how to opt-out of certain practices. OpenOfficeSpace's privacy policy does not apply to, and we cannot control the activities of, such other advertisers or web sites. If you wish to disable cookies, you may do so through your individual browser options. More detailed information about cookie management with specific web browsers can be found at the browsers' respective websites.
We do not store in persistent cookies any personally identifiable information you submit while on our site. Due to the functionality provided by our site, the use of cookies is required. If you reject cookies, our site will not perform properly.
Log Files
Like many other Web sites, www.openofficespace.com makes use of log files. The information inside the log files includes internet protocol (IP ) addresses, type of browser, Internet Service Provider ( ISP ), date/time stamp, referring/exit pages, and number of clicks to analyze trends, administer the site, track user’s movement around the site, and gather demographic information. IP addresses and other such information are not linked to any information that is personally identifiable.
Third-Party Advertising Companies
We use third-party advertising companies to serve ads when you visit our Web site. The third-party advertising technology that we use on this Web site uses information derived from your visits to this site to target advertising within this site. In addition, our advertisers may use other third-party advertising technology to target advertising on this site and other sites. In the course of advertisements being served to you, a unique third-party cookie or cookies may be placed your browser. In addition, we may use Web beacons, provided by third-party advertising companies, to help manage and optimize our online advertising. Web beacons enable us to recognize a browser's cookie when a browser visits this site, and to learn which banner ads bring users to our Web site. To "opt-out," please click here.
Testimonials:
We post customer testimonials on our web site which may contain personally identifiable information such as the customer's name. We do obtain the customer's consent to post their name along with their testimonial prior to any posting of such testimonial.
Opting-out, editing, updating or deleting personal information:
OpenOfficeSpace utilizes email as a vital and primary communication channel with registered users and customers. As a registered user/customer, you hereby acknowledge and grant OpenOfficeSpace the permission to communicate with you via email (as well as other communication channel such as phone and fax) for any purposes OpenOfficeSpace determines to be relevant including, but not limited to, system messages, product updates, service announcements and other marketing messages. OpenOfficeSpace will use best efforts to honor customers request to opt out of marketing messages, but under no circumstances will OpenOfficeSpace have any liability for sending any email to its registered users/customers.
Users who do not wish to receive marketing emails including OpenOfficeSpace News, OpenOfficeSpace Promotional Emails, or Sponsor Emails are requested to contact us via email, or select the opt-out option by deselecting the email option from their member profile. We also send our users site and service announcement updates. Members are not able to un-subscribe from service announcements, which contain important information about service notices and responsibilities. OpenOfficeSpace occasionally communicates with its users via email and phone to provide information about requested services and regarding issues related to their account. It is important to note that this communication is not used for marketing or promotional purposes. Requesting the deletion of certain types of user information may prevent users from accessing some web site features.
Changes to this Privacy Statement:
If OpenOfficeSpace decides to change its privacy policy, we will post those changes to this privacy statement, the homepage, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. OpenOfficeSpace reserves the right to modify this privacy statement at any time, so please review it frequently. If OpenOfficeSpace makes material changes to this policy, we will notify you here, by email, or by means of a notice on our home page.
Last Updated: April 2, 2010
